The client wanted to hold an annual Conference to include a teambuilding activity and evening Awards Ceremony for their IT & Transformation Divisions. The conference was for 120 delegates located in the client’s UK Head Office near LHR. The venue had to be within a 30-minute drive and have enough space for a fully branded presentation area, nine breakout spaces and a hospitality zone for a networking lunch, coffee breaks and evening Awards Ceremony. Importantly, there also had to be sufficient indoor space to run an afternoon teambuilding activity. In addition to full logistical and technical support, the client also wanted us to support with content development and to create a memorable highlights video which would be shown at the evening Awards Ceremony.
The Mansion House at Wokefield Park was selected as the venue for the conference. Not only did it provide sufficient space to accommodate the client’s meeting room requirements there were also enough bedrooms in the Mansion House to accommodate delegates who required overnight accommodation. We challenged the venue to break away from its conventional set-up. All the necessary areas would be expertly created, allowing the free flow of attendees between them. We would create a main stage area whose design was visually representative of the client and incorporate creative visuals throughout the space. The proposed agenda, presentation content and teambuilding activity were also designed to specifically meet the conference objectives and appeal to the profile of the delegates attending.