Conference and Teambuilding

“Help for Heroes” – Charity Bike Build Challenge

Conference and Awards Dinner with afternoon Teambuilding activity – “Help for Heroes” Charity Bike Build Challenge.

The Challenge

The client wanted to hold an annual Conference to include a teambuilding activity and evening Awards Ceremony for their IT & Transformation Divisions. The conference was for 120 delegates located in the client’s UK Head Office near LHR. The venue had to be within a 30-minute drive and have enough space for a fully branded presentation area, nine breakout spaces and a hospitality zone for a networking lunch, coffee breaks and evening Awards Ceremony. Importantly, there also had to be sufficient indoor space to run an afternoon teambuilding activity. In addition to full logistical and technical support, the client also wanted us to support with content development and to create a memorable highlights video which would be shown at the evening Awards Ceremony.

Our Solution

The Mansion House at Wokefield Park was selected as the venue for the conference. Not only did it provide sufficient space to accommodate the client’s meeting room requirements there were also enough bedrooms in the Mansion House to accommodate delegates who required overnight accommodation. We challenged the venue to break away from its conventional set-up. All the necessary areas would be expertly created, allowing the free flow of attendees between them. We would create a main stage area whose design was visually representative of the client and incorporate creative visuals throughout the space. The proposed agenda, presentation content and teambuilding activity were also designed to specifically meet the conference objectives and appeal to the profile of the delegates attending.

Highlights

The flow and content of the conference was very well received with a powerful mix of plenary sessions, interactive workout sessions and panel led discussions.
The design of the main stage and presentation area was professional, on brand and fit for purpose and had a positive impact on delegates.
The highlight of the afternoon was the Charity Bike Build Challenge which offered something different to participants by combining both the enjoyment of a team building challenge with increasing Social Responsibility within the community by making a genuine difference. The activity helped to improve the team’s communication, build co-operation amongst team members and enabled them to have some fun along the way! In addition, the feel-good factor from creating a lasting legacy with the bikes being built and donated to the “Help for Heroes” Charity was amazing. This was topped off with the bikes being presented to a representative from Help for Heroes at the evening Awards Ceremony.
The addition of a powerful Highlights video; awards presentations and great band rounded off a truly memorable evening.

The Result

The client was delighted with the conference and the feedback from both the delegates and senior stakeholders was fantastic! The key messaging was clearly and concisely communicated and the teambuilding activity really resonated with everyone. Throughout the whole conference there was a great atmosphere and real sense of shared achievement.

Conference and Teambuilding

“Help for Heroes” – Charity Bike Build Challenge

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